Coaches:
Be sure to download the above links including the recently updated AAYBA World Series rules, the mandatory roster/waiver form, directions to the fields, and a map of the Chesterfield complex.
Teams that ordered tickets to the Cardinals vs D-Backs game and Six Flags tickets will receive them at check-in. Teams still wanting to purchase Six Flags tickets can still do if we receive your check by Tuesday July 7th. After July 7th you can purchase at check-in but at this time we will only accept cash.
The six players who will be selected for watching batting practice and the three who will be throwing out the games first pitch will be notified prior to checkin.
The roster/waiver form must be turned in at check-in by each team. Do not mail this form, some of you have and it isn’t valid. If you mailed yours, complete another and turn it in at check-in. The roster/waiver is located all over the website and you were sent a link in your confirmation packet that each team was emailed upon acceptance to the event. No team will be permitted to play without a signed and completed roster/waiver form. Each team must also present proof of insurance. Do not mail this form either … bring it to check-in.
Check-in Procedures
Check-in and the managers meeting will be held at the:
Doubletree Hotel & Conference Center
16625 Swingley Ridge Road
Chesterfield , Missouri 63017
(636) 532-5000
For those needing directions use the above address for your GPS, Mapquest, or any other online mapping service.
Check-in will be in the GREAT ROOM on Friday July 10th from 4:00pm until 8:00pm and on Saturday July 11th from 9:00am until 6:00pm. Local teams are required to check-in on Friday or on Saturday before 1:00pm (we will not check-in any local teams after 1:00pm on Saturday), Out of town team wanting to avoid the Saturday rush are free to check Friday or early Saturday with the local teams.
Our mandatory managers meeting will follow checkin on Saturday July 11th in the same room from 6:30pm until 7:00pm.
To check-in all teams must have:
Roster/waiver - Proof of insurance
Each must present "proof of age" for each player on their roster at check-in. Any of the items below can be used for proof of age. Please don't call to see if we will accept photo copies - Photo copies will not be accepted.
Original government issued Birth Certificate - Government issued "Certified Copy",with government seal - Original passport - Original USA immigration card - Original Military issued ID card (issued by the appropriate Department of Defense)
PLEASE DON”T CALL AND ASK IF PHOTOCOPIES ARE OKAY, THEY ARE NOT
PLEASE DON”T CALL AND ASK IF PHOTOCOPIES ARE OKAY, THEY ARE NOT
PLEASE DON”T CALL AND ASK IF PHOTOCOPIES ARE OKAY, THEY ARE NOT
Once checked in, you must have the verification documents used at check-in in your possession which must be presented on the spot in case of an age challenge. Failure to produce such documents will result in the player being declared ineligible (no exceptions), the game forfeited, and any previous game the said player participated in. If the player is found to be illegal, your team will be removed not only from the World Series but also for any future AAYBA event.
If your parents have lost or misplaced their original birth certificate, a state photo copy can usually be obtained from your local vital statistics or health departments for a small fee of usually $5 to $10 and most print them while you wait. All parents have these documents as they are required for obtaining a social security number, to get accepting into school, to obtain a drivers license, etc. This requirement has been on our website all year, and you were again reminded in your confirmation packet. Not having time to obtain a copy from the state is not a valid excuse. Failure to produce required birth verification documents will result in the players/s being declared ineligible for the tournament.
All teams must check-in as a team and not individually. Players do not need to be uniform for check-in. When checking in have your team approach the table in a single line and in the order that you hand us their birth certificates. This day is very busy and quite stressful so if you don’t follow these procedures your team will be moved to the end of the line and the next team will be checked-in. We just don’t have time for your kids to be out of order and your paperwork not ready.
DON”T APPROACH THE CHECK-IN TABLE UNTIL YOU ARE 100% ORGANIZED AND READY.
Late arrivals: If your team has a player that cannot make check-in (Limited to three players), they may check-in at the field with tournament director on-site as long as they are checked-in prior to the start of your third game. We will only check-in players at 7:30am and 2:00pm at the tournament directors table on Sunday & Monday. The player must have their birth certificate with them or they will not be confirmed as an eligible participant. Players not checked in prior to the start of their teams third game will be declared “ineligible” for the tournament. Be sure that the late arrivals are included on your roster/waiver form so we can mark them off when the late player checks in thus making them eligible for the tournament.
INSURANCE
The name and address for AAYBA that many of your insurance carriers are requiring is:
AAYBA -12919 Four Winds Farm Drive - St Louis, MO 63131
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A soldiers wish list has been selected out of thousands of nominees to represent the St Louis Cardinals in the People Magazine "Heros at Home" program. For those of you that went online to vote for this outstanding program, on behalf of Julieanne and my wife Lisa, I would like to say thank you.These pins will be available for purchase at check-in as well as advance ordering.
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Action Photography
GTR Sports Photography will be our "official" photographer for this event. Unlike years past we will not be shooting all players and all teams. We will only be photographing those the pre-purchase. GTR has put together some specific packages for the AAYBA World Series participants. The packages are exceptional.
Many of you have already submitted your paid order - thank you. We are limited in you many teams and indiviuals that we can cover so if you want a photo package you need to get your order mailed ASAP. When you mail it would help to email us so we can expect your order and schedule your team to be photographed.
Please click here for a 7 1/2 minute explanation of our action photo services for the 2009 AAYBA World Series.
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SCHEDULES
Friday July 10th - Local team and "Early Bird" check-in from 4:00pm until 8:00pm.
Saturday July 11th - Check-in from 9:00am until 6:00pm followed by the mandatory managers meeting from 6:30pm until 7:00pm
*** NOTE: All local teams must check-in prior to 1:00pm on Saturday - we will not check-in any local teams after 1:00pm 7/11/09
Doubletree Hotel & Conference Center
16625 Swingley Ridge Road
Chesterfield , Missouri 63017
(636) 532-5000
Novelty items will be for sale at check-in such as T-Shirts, hats, gate passes, etc. (Gate passes are $35.00 at check-in and $40 at the gate, Children 15 and under are free).
Sunday July 12th & Monday July 13th - Round one games begin starting times 8-9am.
Tuesday July 14th - No games scheduled. This is our AAYBA Day at Six Flags over Mid-America. Discounted tickets are available via AAYBA. Teams will be seeded for round two and round two schedules will be posted online at www.aayba.com.
Wednesday July 15th and Thursday July 16th- games resume, round two begins, starting times 8-9am.
Friday July 17th - Games continue until mid-afternoon at which point games will end to allow teams ample time to get to Busch Stadium for AAYBA Day with the Cardinals and our on-field opening ceremonies.
Opening Ceremonies on the field at Busch Stadium for only the teams that purchased tickets from AAYBA. All teams participating in the parade will receive instruction regarding the pre-game parade at check-in.
Saturday July 18th - Games conclude, all teams will play one game on this day, awards ceremony following each teams final game, all players on all teams will receive an award of some type. Players must be present to receive their awards, we will not ship any awards and we will not give extras for players that weren't present. Teams need to meet at the tournament tent at the entrance to the upper quad of fields at the conclusion of your final game.
Sunday July 19th - Rain date - games will only be played in the event of inclement weather.
T-Shirts, Hats, Jackets.
T-Shirts will be sold at check-in and while supplies last at the fields. It is recommended that you purchase at check-in as the sizes available are pretty picked over by the time we get them to the fields. This year our team special will consist of an AAYBA World series pullover windbreaker ($30), a World Series hat ($20), and a Tournament T-Shirt listing the participating teams ($25) … you can purchase all three together for $50 while supplies last..
Gate Admissions
Gate fees for our World Series events purchased at check-in are $35 per adult for a weeklong pass or $10 per adult for a daily pass. Weeklong passes purchased at the gate are $40. Children 15 and under are free.
Due to a large amount of bounced checks last year, we will no longer accept checks for the paygate. There is an ATM on located in the hotel. Be sure your parents are aware of this poilicy change.
Coaches, every year we have bunches of parents who are upset because they had no idea there would be a gate charge. Like all National organizations we must charge a gate fee, unlike most other National organizations we only charge the adults, the kids 15 and under are free.
PLEASE TELL YOUR PARENTS ABOUT THIS!!!!!!!!!!!!!
Parents that abuse our gate personnel will be removed from the park for the entire duration of the event. Excessive cases could result in your team being removed from the World Series.
Rain Delays
For weather related field status updates you may call our rainout number at: 1 877 698-3261, or 1 866 321-4255 - when it answers press #1 and then enter 314 111-1234. Feel free to give this number to all of your parents.
Rain updates will also be posted online at www.aayba.com. However, the rain phone number will always be the more current of the two.
SCORE UPDATES
Scores will be posted at the fields and as soon as each time frame of games complete and online at www.aayba.com a couple of times throughout the day. It is highly recommended that someone from your team bring a laptop so you can stay current on the game scores. This is a great way for parents and grandparents who could not attend to stay informed throughout the week.
TEMPORARY MOUNDS
Some games in all age groups will be played on fields with a temporary mound. 13U & 14U pitchers should bring shoes without metal spikes for pitching on these fields.
PARENTS WITH CAMERAS
Parents are welcome to videotape and/or photograph their teams, however under no circumstance are they allowed in the dugout or inside the fence on the field. Parents ignoring this rule will result in both the parent and the manager being ejected from the game.
NO FOOD OR DRINK MAY BE BROUGHT INTO THE PARK
We lease these fields and have zero to do with the concessions. It is the policy of the park to prohibit participants from bringing food or drink into the park. They have a large concession stand and a concession trailer to serve your food and drink needs.
Teams are allowed to bring water or coolers with cooling towels or a sports drink mix for use in their dugouts. Water or sports drink in bottles are not allowed.
Hometown Buffet & Chick-fil-A Restaurant
Click on the links below to obtain discount flyers for all AAYBA World Series teams.
Hometown Buffet
Chick-fil-A (win $250)
Trading Pins
We used to set aside a time and place for teams to trade pins, however we have found that the kids enjoy trading “on the fly” much better. They trade at the opening ceremonies, at check-in, before and after games, at the hotel, at restaurants, at the pool, etc. Be sure to have some extra pins available for the siblings attending this event – it will keep them busy all week.
PLEASE REMOVE YOUR PINS FROM THE PLASTIC BAGS - THIS WAS A MAJOR, MAJOR PROBLEM LAST YEAR WITH PEOPLE LITTERING THROUGHOUT THE PARK.
Trading Pin Banners
For teams interested in purchasing banners to display their pins contact Slyvia at: Trading Pin Banners
Chairs, Tarps, and Tents
Lawn chairs are allowed, as well as shade structures as long as they don't block the view of others.
INDOOR TRAINING FACILITIES
Many, many teams both local as well as those traveling to St Louis are always asking me, "Where is there a "quality" indoor training facility close to the fields?" There is little doubt as to which are the best in the St Louis area. Ozzie Smith's indoor training and/or All Star Performance Indoor training. See below for more details.
OZZIE SMITH'S SPORTS ACADEMY (Indoor Training Facility)
Ozzies is offering AAYBA World Series discount pricing so be sure to speak to the owner David Randolph at (636) 532-0288 when booking your cage rental or securing personalized or team training. OZZIE SMITH'S SPORTS ACADEMY Ozzie Smith Sports Academy is located conveniently within five minutes from the Chesterfield Sports Complex. Ozzies has been servicing St.Louis athletes since 1990. We have an indoor sports facility that has 6 batting cages, 2 fielding areas, 2 basketball courts, 2 soccer (futsol) fields, a party deck and much more. The facility is "wireless" for your convenience, and we have a 120 square foot big screen t.v. for sporting events. Whether you are an out of town coach, or in town, please come visit us soon.
We are open 7 days a week to the public for team and individual rentals, leagues, instruction and pro shop. Ozzies prides itself on being a very safe sport positive influence on kids. Not only do our instructors know *what* to teach our baseball, softball, basketball, soccer and football athletes, they understand *how* to teach different kids. All of Ozzies instructors have played at the professional and or collegiate levels. Over the last 18 years Ozzies has sent 143 athletes to college on scholarships, and produced 23 professional athletes.
For more info call 636.532.0288 or go online to ozziesmithssportsacademy.com.
ALL-STAR SPORTS PERFORMANCE (Indoor Training facility)
When ALL-STAR PERFORMANCE opened its doors, we immediately stepped to the forefront in baseball and softball instruction in the St. Louis , Missouri area.
We offer instruction in baseball and softball as well as athletic performance development for athletes of all abilities. We place an emphasis on personalized instruction. This type of instruction is what the developing athlete needs most. As coaches and role models, we offer the kind of unique combination of youth and experience in our staff to which aspiring ballplayers can relate.
Our intention is for all of our athletes to become fundamentally sound while learning to compete in an intelligent fashion. Leadership, Teamwork, Preparation, and Maximum effort are a few key principles that are required to be an All Star, on the field as well as off. That mentality is what all of our instructors at ALL-STAR PERFORMACE maintain
For more information call us at 636 225-6868 or visit us online at All-Star Performance.
On a personal note to our local teams - either of the above training facilities would be an excellent choice. While the St Louis marketplace offers many options for indoor training the two listed above lead the way.
HIGHLY RECOMMENDED!
Woody
Questions
Please do not call us with rule questions, save them for our Umpire in Charge at the managers meeting.
For all other questions please contact:
Woody at clwjr28@aol.com
Greg at gsmoore21@aol.com
Please be sure the answer to your questions aren't located on this website as this time of year is an extremely busy for us.
